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ProjectNotice® for Construction Projects

ProjectNotice® 3.0: A Risk Management Tool Prepared for Your Specific Project

Peckar & Abramson is proud to announce its new ProjectNotice® 3.0 — a web-based version of our firm’s extremely useful risk management tool, ProjectNotice®.

Over the last few years, ProjectNotice® has assisted many of our industry’s most prominent contractors and subcontractors in avoiding the potentially serious consequences of failing to give timely and adequate notice. Peckar & Abramson has substantially expanded the capabilities and benefits of the industry’s most powerful tool for simplifying notice requirements and reducing risk, by developing ProjectNotice® 3.0, a fully interactive tool for your management team.

ProjectNotice® 3.0 is:

  • Completely web-based, providing access to any number of users from any virtual location. Users are now fully interactive within ProjectNotice® 3.0 and with all other users on the management team
  • Provides all users with direct email access from ProjectNotice® to anyone
  • Enables users to track activities by posting follow-up alerts, dates, comments and attachments from ProjectNotice® directly to anyone’s outlook calendar

Customization that simplifies projects

With ProjectNotice® 3.0, all Users can highlight their Contract Documents and insert notes to accompany each highlight. The highlights are available in a wide array of colors, which enables users to categorize the Contract provisions by topic or in any way that is useful. By doing this virtually, each highlight and category of highlights, as well as, the users’ corresponding notes, can be accessed instantaneously at any time.

In addition:

  • All users have access to a fully searchable set of contract documents, with search terms highlighted for quick reference
  • ProjectNotice® 3.0 contains a new Project 4-1-1 board which creates an interactive network of up-to-the-minute project information accessible only by authorized ProjectNotice® users. The board provides all members of the management team with the latest Project Buzz, schedule of upcoming project events/meetings, project status, requisition status, immediate access to important project documents and links to frequently used sites. These topics can be altered by the management team to personalize the Project 4-1-1 board.
  • Users can create and manage favorites lists, providing immediate access at the click of the mouse to all ProjectNotice® documents that they routinely access.

How does ProjectNotice® 3.0 work?

As soon as you decide to implement ProjectNotice® 3.0 for one of your projects, the ProjectNotice® legal team will carefully review your full set of contract documents and prepare a custom package of notice documents.

The contract and notice documents will be provided on a dedicated website, accessible via multiple browsers such as Internet Explorer, Firefox and Safari, as well as in hard copy. You designate the users who have authority to access the website.

You and your team will then have the ability to load additional project documents into the website. ProjectNotice® 3.0 can support PDF, XLS, JPG and DOC. These project documents, as well as the contract and notice documents, will be available from the field, home office or at any location with a computer, tablet or smartphone and an Internet connection.

All of your team members will receive personal training from Peckar & Abramson’s highly experienced legal team. These legal team members will also be available if your team has any questions during the course of your project. While the dedicated website is simple to use, the ProjectNotice® team also offers free technical support.

What are the added benefits of ProjectNotice® 3.0?

ProjectNotice® 3.0 enables team members to efficiently search, analyze and organize the documents, communicate with one another, calendar important dates, develop a single location to report important project information and maintain follow-up project lists. For instance, users can select from 10 colors to highlight significant passages in any of the documents and type notes into the highlighted areas. The highlights and notes reappear whenever that particular user clicks on the document and then can be shared with other users. The website also contains a table of contents that organizes the highlights by color and allows the user to jump directly to the highlighted passage. Gone are the days of manually highlighting or “noting” a contract and then using valuable time searching through all of the highlights or notes to find the relevant passages.

In addition, ProjectNotice® 3.0 allows users to log off and seamlessly resume their work later: A Favorites folder permits users to instantly retrieve their most important documents and a Recently Viewed tab shows most recently accessed documents.

Users can send emails including any of the documents on the website as an attachment. Users can also send a task to other users, which will automatically be inputted into their calendars to make them aware of deadlines for sending notice letters and follow-up notices/claims/rejections/appeals, as well as dates for meetings and other important tasks.

What is the Project 4-1-1 board?

The new Project 4-1-1 board enables the management team can instantly impart any and all significant, up-to-the-minute project information to all team members from one virtual location. It is designed to mimic a bulletin board, with Notes posted by topics. These Notes can include any information, including daily project happenings, status of payment requisitions, change orders and extensions of time, dates of meetings or events, project directory, and other contacts and links to other websites with relevant information. The list of potential topics can be personalized in whatever way best serves your project. Once the board is set up, information can be added, deleted or edited as frequently as you like.

What notice documents are included in ProjectNotice® 3.0?

Each notice package is completely customized by ProjectNotice® attorneys to meet your specific contract requirements. For events in your contract that require giving notice or obtaining consent or approval, a separate notice letter will be prepared on your firm’s letterhead. You will also receive excerpts of the pertinent portions of the contract and detailed instructions for inputting required information in the letters, meeting delivery time limits and taking follow-up action to each letter.

In addition, you will receive a Quick Index identifying each notice letter along with time requirements for delivery as well as a flowchart showing the interrelationships between events, owner’s directions, notice requirements and follow-up actions.

Your project team will be able to easily access the appropriate notice letter in response to virtually every event for which the contract contemplates required notice. If, for example, you believe weather will delay your project, you merely log in to ProjectNotice® and search for Weather. ProjectNotice® will provide you with all of the contractual requirements and templates related to weather, and any all notice letters required to preserve your right to recover damages related to such delay; and detailed instructions to whom the letters must be sent, the time frame in which they are to be sent and any required follow-up. Your field staff will simply insert the date and the relevant information pertaining to the notice-triggering events as required in the open fields of the draft, and then send it on by hard copy or electronically. Once completed, your obligation is fulfilled and your rights are protected. Nothing is easier, faster or more simple.